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Information for jobseekers

In connection with the processing of personal data, in accordance with Article 13 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (GDPR), we provide you with the following information on how we process personal data in our company Solitea, a.s.

We have divided the content of this document into the following sections for your better orientation:

Our commitment to privacy

The protection of personal data is very important to us. It is our aim and intention to provide our services in such a way that the fundamental principles and tenets of privacy and in particular data protection are respected at all times. Our guiding principle is to collect and retain personal data to the extent necessary and for as long as necessary.

When processing personal data, we are governed in particular by Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (GDPR), as well as other legislation that applies to the processing of personal data and the protection of privacy.

Personal data controller information

The controller who determined the purpose and means of processing personal data is Solitea, a.s., ID No.: 01572377, with registered office at Drobného 555/49, 602 00 Brno, registered in the Commercial Register of the Regional Court in Brno, Section B, Insert 70172.

Solitea, a.s. is (on the basis of Article 37 of the General Data Protection Regulation (GDPR)) together with the joint stock company Solitea Slovensko, ID No.: 36 237 338, registered office Plynárenská 7/C, 831 02 Bratislava, registered in the Commercial Register of the District Court Bratislava I, Section SA, Insert 2969/B, part of a group of companies that are interconnected. Within this group of companies, data is transferred for administrative purposes, including the processing of personal data of clients or employees. This processing is based on legitimate interest (according to Article 48 of the General Data Protection Regulation (GDPR)).

Regardless of whether Solitea processes your personal data individually or as a joint controller, you can exercise your rights with any of the group companies.

If you have any questions about the protection of your personal data, you can contact us in writing at our registered office or by e-mail at gdpr@solitea.cz.

Purposes and legal bases for personal data processing

The personal data that we process about you as employees (data subjects) is obtained directly from you (for example, data that you provide to us about yourself) or is generated in the course of your work activities (for example, data recorded in information systems, electronic communication records, logs, etc.). We process all your personal data in accordance with the law for the following purposes:

In connection with the management of the payroll and personnel agenda:

Purpose

Legal basis

Selecting a job applicant for a vacancy

Performance of a contract or acts preceding the conclusion of a contract pursuant to Article No.6 paragraph No.1letter b) GDPR

Searching for suitable candidates for vacant positions

Legitimate interest pursued by the controller pursuant to Article No. 6 parahraph No.1 letter f) GDPR

Register job applicants for future vacancies

Based on the data subject's consent

In connection with other activities:

Purpose

Legal basis

Processing of a data subject's request in relation to the protection of personal data

Compliance with the legal obligation under Article No. 6 paragraph 1 letter c) GDPR

Mail records and archive (contact details listed in mail and archive records)

Legal obligation of the controller pursuant to Article No.6 paragraph No.1 letter c) GDPR

Proving, defending and pursuing legal claims

Legitimate interest pursued by the controller pursuant to Article No. 6 paragraph No. 1 letter f) GDPR

Legitimate interests pursued by the processor

In connection with the legitimate interests we pursue as your employer, we process your data without your consent only to the extent necessary to achieve the stated purposes. To explain, we state:

Legitimate interest

Additional information

Searching for suitable candidates for vacant positions

In order to find the right candidate for the job, we actively search for experienced professionals through publicly available information, job portals or social networks. On the basis of our legitimate interest, we then contact the candidate within 30 days and further process their data on the basis of the consent given. Otherwise, we destroy the data and do not process it further.

Proving, defending and pursuing our legal claims

In the case of dispute resolution, contractual negotiations, debt recovery or notification to public authorities and similar activities, we process personal data necessary to prove, defend and assert our legal claims.

Processors of personal data and provision of personal data

When processing your personal data, we may provide your personal data to a third party (another controller) or to our contractors (processors) who assist us with the processing of your personal data.

Our processors who process personal data under our instructions and in compliance with secure measures are:

  • Application hosting and cloud service providers
  • Providers of communication tools
  • Marketing agencies in the field of online advertising and social media communication
  • Satisfaction survey companies

We provide your personal data to the following categories of processors:

  • Public authorities where required by legislation
  • Lawyers, attorneys or companies providing data protection services
  • Audit companies, tax advisors
  • Post and courier services

Security of personal data processing

In accordance with the requirements of applicable legislation, we ensure all necessary security, technical and organizational measures to protect your personal data. Electronic data is stored in protected databases on a server that is owned by us or dedicated to us. We protect your personal data from damage, destruction, loss and misuse. All persons who come into contact with the personal data of our clients are obliged to maintain confidentiality of information obtained in connection with the processing of such data.

Transfer of personal data outside the EU

We process personal data through information and communication systems so that personal data is not transferred to third countries outside the European Economic Area (EU, Iceland, Norway, Liechtenstein). Our systems and applications are mostly operated in the Czech Republic and Slovakia or in data centres in the EU with verified providers (e.g. Microsoft).

However, in the case of our communications via social networks (e.g. Facebook, LinkedIn, Google, Youtube), we use the services of global suppliers whose headquarters may be located outside the EU in third countries, e.g. the USA, which do not provide an adequate level of protection.

The transfer of personal data outside the EU or outside the European Economic Area only takes place in the context of compliance with the data protection requirements of the GDPR on the basis of standard contractual clauses approved by the Commission.

Below are links to the standard contractual clauses that apply to data transfers to the US:

Processor

Privacy information

Reasonable safeguards within the meaning of Article 46 GDPR

Google

https://policies.google.com/privacy?hl=en-US

https://privacy.google.com/businesses/controllerterms/mccs/

Facebook

https://www.facebook.com/policy.php

https://www.facebook.com/help/566994660333381?ref=dp

LinkedIn

https://www.linkedin.com/legal/privacy-policy

https://www.linkedin.com/legal/l/dpa

https://www.linkedin.com/legal/l/eu-sccs

Microsoft

https://privacy.microsoft.com/en-us/privacystatement

https://docs.microsoft.com/en-us/microsoft-365/compliance/offering-eu-model-clauses?view=o365-worldwide

Duration of processing of personal data

We process personal data only for the time necessary to achieve the stated purpose. After this period, we dispose of the personal data by shredding the paper data and data carriers, anonymising the data in electronic form or deleting them in a way that prevents their misuse.

The processing period and time limits for the disposal of personal data are determined by our file plan and are as follows: 

Processing activities

Time

Personal data processed in connection with the search for employees

We process the personal data of job applicants (applications, CVs, cover letters, etc.) for the duration of the selection process and for the following 3 months after its completion. If the candidate agrees to the recording of personal data for the purposes of a future selection procedure, we process the data for a maximum of 12 months after the consent is given.

Proving, defending and pursuing legal claims

We only process personal data in justified cases for the duration of litigation, out-of-court settlements, but no longer than until the claims are extinguished.

Processing of data subject requests in relation to the protection of personal data

We process personal data related to the processing of applications for a period of 5 years.

Mail records and registrations (data contained in correspondence and registration records)

We process personal data relating to the delivery of mail, documents or electronic communications for a period of 5 years.

Data subject rights

When processing personal data, we are ready to ensure the exercise of your rights:

  • You have the right to access your personal data as well as the right to know the purpose and duration of the processing and the possible recipients of your personal data.
  • You have the right to rectification, if your data is incorrect or has changed, please contact us, we will correct it.
  • You have the right to have your personal data erased if it is incorrect or unlawfully processed.
  • If your personal data is processed on the basis of consent, you have the right to withdraw your consent at any time, without affecting the lawfulness of the processing based on consent given before its withdrawal.
  • You have the right to restrict the processing of your personal data. If you so wish, we will only process the data for the most necessary statutory reasons or not at all.
  • You have the right to object to an automated individual decision if such processing is carried out and you find or believe that such processing is unlawful or in breach of your rights.
  • You have the right to data portability, if you wish to transfer your data to another controller, we will provide it to you in an appropriate format, provided that technical or legal obstacles do not prevent this.
  • You also have the right to lodge a complaint with the supervisory authority, which is the Office for Personal Data Protection of the Czech Republic, with registered office at Pplk. Socha 27, 170 00 Prague 7, Czech Republic, ID No.: 70837627, tel. no.: +420 234 665 800, https://www.uoou.cz/vismo/

You can exercise your rights in writing at the address of the company's registered office, by post or by e-mail.

We will respond to your request free of charge within 30 days. In the event of complexity or a large number of requests, we are entitled to extend this period by a further 60 days. If this happens, we will inform you of this fact. 

Modifications and changes

The protection of personal data is not a one-off matter. The information contained in this document is subject to change or may no longer be current. Therefore, we reserve the right to change or modify this information at any time. We will notify you of any changes via this website or by e-mail.

Contact

Solitea, a.s.
Drobného 555/49, 602 00 Brno
https://solitea.com/, e-mail: info@solitea.cz

Tel: +420 511 182 400

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