Keeping electronic files including all records concerning specific administrative proceedings or other administrative agendas helps to automate and better control processes.
The electronic administrative proceedings solution includes processes commmonly conducted within state administrative and local government authorities; issuing verdicts, certifications or permits, proceedings for determining fee amounts or enforcing collection of fees, inspection activities, imposing or enforcing collection of fines, etc. The solution supports the entire agenda of essential components related to conducting administrative proceedings and handling documents in an electronic file format. The electronic files database is its core, and all related records concerning specific cases of administrative proceedings or other administrative agendas are filed therein.
The system substantially improves the informing of management and executive employees about the status of individual proceedings conducted by a given authority, including monitoring the fulfilment of statutory deadlines. This significantly raises the authority’s ability to provide prompt, relevant information both internally and to the public. The solution includes an intranet document storage site in the SharePoint environment, and reporting that tracks the performance of officials when processing files. Several million documents have been created using this solution, and it is used by more than 150 independently-located users in the Czech Republic.